Summary Details

The Work can be briefly summarized as follows:

• Construction of a new primary clarifier of similar size to the existing primary clarifier. 

  • Note that the primary clarifier mechanism will be provided by the District. 

• Construction of an adjacent pump gallery

• Construction of a PI splitter structure and PE blend tank

• Piping modification as indicated on the Drawings

The District reserves the right to negotiate additional related Work with the successful Contractor. 

Please refer to the Opportunity documents for more information.

Opportunity Documents

bids&tenders is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity.  The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website. 

The RFP documents set out: 

1. The details of the goods or services that the District is seeking; 

2. The process for submission, evaluation and award of the Agreement; 

3. The proposed terms and conditions of the Agreement; and 

4. The forms which outline the information a Respondent should submit in their Proposal.

Submission of Proposals

To be considered, Proposals must be submitted via bids&tenders online bid submissions functionality in accordance with the instructions in the Opportunity document. Proposals must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Proposal is received on time. 

There will be no public opening.

Requirements for Participation and Requirements to Request to Participate

Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.

The Contractor will be required to provide the following before beginning work on this project:

1. a WorkSafe BC “clearance letter” indicating that the Respondent is in WorkSafe BC compliance;

2. a copy of the WorkSafe BC “Notice of Project” indicating the Notice of Project confirmation number;

3. certificates of insurance evidencing the policies specified in GC/SGC 11.1 indicating that all such insurance coverage is in place;

4. a valid District of Summerland business license or inter-community mobile business licence from another Okanagan-Similkameen jurisdiction; 

5. a signed “Prime Contractor Declaration”; 

6. a detailed Proposal Price Breakdown to substantiate the Stipulated Price; and

7. a Performance Bond and a Labour & Materials Bond, each in the amount of 50% of the Contract Price.

Term of Engagement

The District’s desired date of Substantial Completion and Ready for Takeover is within 10 months of the start of the Work. The District prefers that the Work be started in April or May, 2025.

Procurement Method

Negotiated Request for Proposals. 

Procuring Entity

District of Summerland, 13211 Henry Ave, Summerland, BC

Contact Person

Dana Silk, Manager of Procurement & Contract Administration

Via bids&tenders “Submit a Question” functionality only

This procurement is subject to the Canadian Free Trade Agreement (Chapter Five) and the New West Partnership Trade Agreement. The District of Summerland is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen); however, this procurement is not expected to be within the scope of those agreements.