Summary Details

This Opportunity is an invitation by the District of Summerland to prospective Respondents to submit non-binding Proposals to provide insurance brokerage and risk advisory services.

Please refer to the Opportunity documents for more information.

Opportunity Documents

bids&tenders is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. To obtain documents online please visit https://summerland.bidsandtenders.ca. You can preview the bid documents with a Preview watermark prior to registering for the opportunity.  The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website. 

The RFP documents set out: 

1. The details of the goods or services that the District is seeking, as further described in Section 2 - Deliverables; 
2. The process for submission, evaluation and award of the Agreement; 
3. The proposed terms and conditions of the Agreement; and 
4. The forms which outline the information a Respondent should submit in their Proposal.

Submission of Proposals

To be considered, Proposals must be submitted via bids&tenders online bid submissions functionality in accordance with the instructions in the Opportunity document. Proposals must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Proposal is received on time. 

Requirements for Participation and Requirements to Request to Participate

Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.

The Supplier shall provide the District with proof of the following prior to beginning work on this project:

1. Business License

2. WorkSafeBC Clearance Letter (or equivalent if the Supplier operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing

3. Commercial General Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement

4. Professional Errors and Omissions Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement

5. Appropriate Agency licence from the Insurance Council of British Columbia

6. Appropriate Individual licence(s) from the Insurance Council of British Columbia

Term of Engagement

The successful Respondent should be prepared to commence work immediately after the Agreement is awarded. The term of the Agreement will be from the date of execution until August 15, 2029 (i.e. to cover pre-placement activities plus three (3) policy years), with an option in favour of the District to extend the Agreement on the same terms and conditions for up to two (2) further policy years.

Procurement Method

Negotiated Request for Proposals. 

Procuring Entity

District of Summerland, 13211 Henry Ave, Summerland, BC

Contact Person

Dana Silk, Manager of Procurement & Contract Administration

Via bids&tenders “Submit a Question” functionality only

This procurement may be subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), the Canadian Free Trade Agreement (Chapter Five), and the New West Partnership Trade Agreement.